Job Posting: Administrative Assistant

Posting Title
Administrative Assistant
Job Requisition Number
066623
Position Number
113189
Job Type
Full-Time
Division Name
Mexican American Cultural Ctr
Minimum Qualifications
Graduation from high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience.
Any combination of education and/or work experience will substitute for minimum qualifications.

Licenses or Certifications:
None.



Notes to Applicants

Pay Range
$11.15 - $13.65 per hour
Hours
Monday - Friday 9:00 to 6:00. Some weekends and holidays may be required.
Job Close Date
Departments may close a posting at their discretion
03-10-2010
Type of Posting
External
Department
Parks & Recreation
Regular/Temporary
Regular
Category
Clerical
Location
Mexican American Cultural Center - 600 River Street
Preferred Qualifications
Applicants should be personable and possess excellent customer service skills.
Applicants should be knowledgeable of Latino culture and should have experience working in a fast-paced, dynamic work environment.
Applicants should have experience answering a multi-line phone and be proficient in Microsoft Word, Excel, & Outlook. Billingual in Spanish preferred.
Previous experience in coordinating special events would be helpful. Experience with RecWare software a plus.
Must have valid Texas Driver's License or the ability to obtain one within 30 days of hire.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
This position will act as the point of contact for all facility rentals at the Mexican American Cultural Center. Responsibilities include maintaining rental contracts, providing tours, scheduling/booking rentals, coordinating logistics of facility usage, answering questions, and filing paperwork. In addition, this position will collect and process payments, complete cash reports and make bank deposits.


1.Interpret division and organization policies and procedures and recommend appropriate solutions
2.Recommend changes to methods, operations, sequences and set procedures for work assigned.
3.Analyze and interpret data and prepare reports.
4.Verify the accuracy and completeness of various reports, including payroll, purchasing, accounts payable, and personnel information.
5.Answer questions regarding utility operations and respond to customer complaints
6.Greet visitors and answer telephones and two-way radio communication devices.
7.Compose, format, finalize, interpret, distribute, research, compile, calculate, analyze, process and maintain data in various forms using a variety of office equipment and software applications, including spreadsheets and databases.
8.Purchase and maintain adequate inventory levels for various office supplies and materials.
9.Schedule and coordinate meetings.
10.Distribute, disperse, and reconcile petty cash requests.
11.May determine methods, operations, sequences, and set procedures for assigned work
12.Review, evaluate, and analyze a variety of complex administrative issues and determine appropriate courses of action that may include changes to administrative processes.
13.Monitor work in progress, supply agreements/contracts and determine level of performance compared to established standards and timelines.
Responsibilities- Supervision and/or Leadership Exercised:
None.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knows and uses working knowledge of concepts, practices, procedures in performing a variety of duties in providing administrative support.
Performs work that is varied and moderately complex with assignments that are semi-routine in nature where ability to recognize deviation from accepted practice is required.
Does this job require a criminal background investigation?
This position requires a criminal background investigation
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.