Thursday, March 11, 2010

Job Posting: Administrative Specialist

Posting Title
Administrative Specialist
Job Requisition Number
066609
Position Number
100474
Job Type
Full-Time
Division Name
Business Services
Minimum Qualifications
Graduation from an accredited four year college or university with major coursework in Business or Public Administration or related field, plus four (4) years of experience in a professional/administrative capacity.
Any combination of education and/or work experience will substitute for minimum qualifications.





Notes to Applicants
A resume is required by the Hiring Supervisor in order for your online employment application to be complete.
Pay Range
$14.64 - $18.30/hour
Hours
7:30 am - 4:30 pm Monday - Friday
Job Close Date
Departments may close a posting at their discretion
03-07-2010
Type of Posting
External
Department
Austin Energy
Regular/Temporary
Regular
Category
Clerical
Location
721 Barton Springs Road, Austin 78704
Preferred Qualifications

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1.Interpret division and organization policies and procedures and recommend appropriate solutions.
2.Recommend changes to methods, operations, sequences and set procedures for work assigned.
3.Analyze and interpret data and prepare reports.
4.Verify the accuracy and completeness of various reports, including payroll, purchasing, accounts payable, and personnel information.
5.Answer questions regarding utility operations and respond to customer complaints.
6.Greet visitors and answer telephones and two-way radio communication devices.
7.Compose, format, finalize, interpret, distribute, research, compile, calculate, analyze, process and maintain data in various forms using a variety of office equipment and software applications, including spreadsheets and databases.
8.Purchase and maintain adequate inventory levels for various office supplies and materials.
9.Schedule and coordinate meetings.
10.Distribute, disperse, and reconcile petty cash requests.
11.May determine methods, operations, sequences, and set procedures for assigned work.
12.Review, evaluate, and analyze a variety of complex administrative issues and determine appropriate courses of action that may include changes to administrative processes.
13.Monitor work in progress, supply agreements/contracts and determine level of performance compared to established standards and timelines.
Responsibilities- Supervision and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Planning, conducting, and leading assignments and projects; developing and monitoring budget activities; formulating long-short range requirements; monitoring project performance and timelines; coordinating administrative activities; acting in a liaison capacity with other departments, divisions, and organizations; evaluating progress or results and recommending major changes in procedures and processes; interpreting policies and procedures; and researching and analyzing a variety of complex issues and recommending solutions.
Work on multiple/diverse complex issues requiring advanced knowledge and experience.
Use comprehensive knowledge of principles, practices, and procedures in planning, controlling, conducting and/or coordinating administrative support functions.
Individuals at this level perform a variety of functions that lower levels do not.
Does this job require a criminal background investigation?
This position does not require a criminal background investigation
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.
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